MANAGER'S REPORT
07/13/22
June has been an interesting month. There have been a lot of demands, including pushing the Holbrook main repair engineering along, attempting to walk through the FEMA process to see if we can get some assistance on that project, and working through the integration of Xpress Bill Pay into our financial management system.
There are a lot of balls in the air this year and it is a challenge to keep them all moving.
Budget Position Report
Operational revenues for June were $96,073.88. Operational expenses were $78,832.09. So we took in $17,241.79 more than we spent. We transferred $24,688.85 to reserves.
Capital Replacement Fund: $ 6,114.54
Major Repair Reserve Fund: $14,374.31
USDA Loan Reserve Fund: $ 4,200.00
I anticipate that we will need to move some money from the Major Repair Reserve back into the General Maintenance Fund in July.
Treasurer’s Report:
The Treasurer’s Report is out of balance by $18.77. I am working on it.
Fund balances as of 06/30/22:
Regular Maintenance Fund: $ 81,331.51
Capital Replacement Fund: $129,528.21
Major Repair Reserve Fund: $521,495.21
General Facilities Fund: $156,522.78
Available Funds: $888,877.77
There is money the district holds that is not available to operate and maintain the water system:
Revenue Bond Reserve (Final payment on the USDA Loan): $55,283.57
Refundable Deposits: $46,483.95
Monthly Utility Totals Report.
This is a report I track. I decided it would be useful information for the commissioners as well. The report summarizes how many services we billed in the June billing, Basic Rate billing, Usage Billing, and total billed. It also summarizes what the district is owed by Section 2 customers.
Past Due Accounts
There are 174 past due accounts in Section 2 totaling $74,436.19. Almost a third of that is accounted for in one account. Almost the entire rest of the amount is one billing cycle past due.
There are 162 past due accounts in Section 1. Which is an improvement over last month by 63 accounts. Total past dues for Section 1 are $16,133.18.
Water Bill Appeal
None pending
Receipt Register
Receipts for the month. This is the basis for the monthly check to the County Treasurer.
Credit Card Receipts
The transition to Xpress Bill Pay has gone very well. I have received no feedback, positive or negative, from the community. But folks are moving to it at a steady rate.
IT Issues
The new server has arrived. However, we had to order a different server than what Seattletechs originally specified and the memory that was shipped will not fit the model we ordered.
So we are awaiting the arrival of the appropriate memory.
One very good development is that we have finally established a working support agreement with Radix, the company that purchased our software from Infinite Automation.
I am having some minor issues with the web site, the solutions for which are beyond my expertise. A community member has volunteered to help, but he is terrifically busy. There is a consultant I used in the past that can help and is very reasonably priced.
Chlorine
Not an issue at the moment. But supplies are not yet as stable as they need to be. The engineer has not had much time to devote to the question of On Site Generation (OSG). So I did a bit of my own research. I found a system that looks attractive and is in use locally. I am in discussions with that water system.
No follow up in June.
Capital Asset Management
No issues in June.
Request for Public Information
Our process needs updating. I will be looking at this after dealing with the Risk & Resilience Certification.
No action in June.
However, our general approach is, if someone wants public information, we provide it. The only problem with that approach is that it leaves us open to outrageous requests.
Payroll Report
No issues of note.
Isolation Valves
No action in June
Production Data
We had a SCADA glitch as result of a power outage and spent several days without Daily Reports from SCADA. I need to work on the production data before a summary sheet can be generated.
Active Projects
Project | Status | Next | Estimated | Estimated |
|
| Step | Completion | Cost |
Small Parts Shed | Completed |
| 05/15/22 | $6747
|
Well #5 Source Meter | Awaiting Parts | Installation | 10/31/21 | $8,904 |
Dollar General | County Pre-App Completed | Meter Deposit | 09/01/21 | $0 |
Indefinite Delivery | 2022 Awarded to Brumfield | Underway | 12/31/21 | $50,000 |
North Bank Re-Coat | Contract Awarded | Performance | August | $78,450 |
Pape Retail Center | County Pre-App Completed | Developer Extension Agreement | 12/31/22 | $0 |
Reynvaan Booster Pumphouse | In Construction | Complete Construction | 07/15/22 | $86,742 |
Holbrook Main Break | In Engineering | Engineering | TBD | $250,000 |
As-Builts Update | See Discussion | Underway | 12/31/22 | TBD |
Several projects are in process, but seem to be going slowly as preliminary work is moving forward.
HOLBROOK LANE/SCHRADER LANE MAIN REPLACEMENT
In conjunction with the engineer we have arrived at what we believe is a final approach. Quite a few right-of-way questions had to be answered, and there will still be some “field engineering” as the as-built information does not include some rather vital details.
The main conceptual issue to be resolved has been the location of the drill pits and the final alignment of the replacement water main. In the end, the only alignment that makes sense is to keep all the new line in Department of Transportation right-of-way to Schrader Lane, and then extend north along the west side of Schrader Lane to connect to the existing main at the shut off valve for the fire hydrant on Schrader Lane.
That approach simplifies some issues and resolves others. Locating the drill pits is much simpler than finding a location closer to the west side of the canyon. The easement issue across the corner property is eliminated as all work, and the replacement main, will be in either DOT right-of-way or the Schrader Lane easement.
NORTH BANK RE-COAT
Contract awarded to Rognlins, Inc. Execution is planned for August.
REYNVAAN BOOSTER STATION
As of this writing. The pump house is up, insulated, and painted inside and out. The electrical conduit has been installed from the power pole to the pumphouse and power has been brought to the pumphouse. Internal wiring is not complete.
Currently, the pumps are scheduled to arrive about June 5th.
They didn’t make it. Still awaiting pumps.
AS-BUILTS
As of this writing, it appears that the County GIS department will provide us with all we need free of charge. We will see how far they are willing to go.
We need to acquire a suitable GPS receiver. No action in June.
WELL #5 SOURCE METER
It is still on back order.
SMALL PARTS SHED
Still awaiting an electrician. Otherwise, complete.
Gutters/Downspouts
The downspouts on the pump house have corroded to junk and the gutters and downspouts on the office are, likewise, ready for replacement.
I have signed contracts for just under $1,000 for both. I don’t have a performance date.
Ashley & Kayla
No Action in June. We encountered broken plastic (actually, nylon) fittings at one service connection. I am sure there are more.
Hydrant Maintenance
Getting done.
Rate Study
Very little progress in June.
New Regulations
There are new L&I regulations regarding hot weather protections. Many of the L&I recommendations have been turned into regulations.
No action in June. But I need to acquire a few items, very soon. For instance, an insulated water jug.
Personnel
Phillip Reige is now with us for the Summer.
Maintenance Activity:
I have a new contact provided by Tom. I haven’t followed up yet.
The Closed Work Orders report is attached. It amazes me that, even with the Summer help, there is simply too much to do. Hydrant Maintenance is way behind, though catching up.
Contractor Repairs/Assistance
The only glitch in the project is that the vac truck, the primary reason we need contractor assistance, is often days, and sometimes weeks, out.
We discussed this last month and I am working on information related to acquiring a vac trailer.
No progress in June. I have contacted a dealer who promised me some information, but I haven’t seen it yet.
Shop Organization
I need to provide some motivation. The work orders have been issued. Other issues seem to take precedence.
Related to the office rather than the shop...the carpet is deteriorating fast. Not this year, with all that is going on, but we seriously need to address the problem. It has become a safety issue. I dread having to move things around in order to fix the problem, but it is going to have to be done.
I am leaning towards commercial vinyl. It looks good, is practically indestructible, is easy to keep clean, and is reasonably priced. Next year.
Training/Certifications
Nothing new this month.
Safety
We have a mini safety meeting every morning. We had one pulled shoulder incident.
Vehicles
Service Truck #1: The intermittent slow starting is still with us. B&B could not locate the problem. We are taking it to Whitney’s for a second set of eyes. If you had to pay me for an opinion, I would guess either a fuel filter problem or a fuel pump issue. But I am not the paid expert.
This truck has also suffered some dings and dents over the years. Some to the extent that the most cost effective approach may be to replace the service body. I am researching.
Pickup Truck 1: No Issues
Pickup Truck 2: I have been chained to my desk lately, so this truck doesn’t run enough. The battery keeps going flat. I am going to get a trickle charger for it.
Backhoe: No issues.
Service Truck #2: Needs lights and a trailer hitch.
Web Site
The June Manager's Report is posted. I have included a link to the Office of Drinking Water database that includes district sampling history back to 1978.
New Connections
6820 Grange Road will require some work. We will discuss.
Disaster Management Planning
No action in June. I will be making a presentation on this subject at the WASWD Fall Conference as a consequence of our experiences with the Holbrook main break.
Long Distance Service Laterals
We have another one off of Grange Road.
Respectfully Submitted:
Reg Hearn
General Manager