GRAYS HARBOR COUNTY WATER DISTRICT #2

MANAGER'S REPORT

10/13/2021

Revised 10/13/21

Budget Position Report

Revenues for September were $81,181.64. ​​ Operational expenses were $54,160.37. ​​ So revenues exceeded expenses $27,021.27.

We transferred the following funds to reserves:

 Capital Replacement:  $ ​​ 4,771.00

 Major Repair   $17,969.76

 Debt Service (USDA)  $ ​​ 4,200.00

Total to Reserves:   $26,940.76

Revenues for the year to date are $692,231.87 (Leaving out the interfund transfers). ​​ That is below projected revenues. At this rate our projected annual revenues will be $922,975. ​​ However, collections in September (see Receipt Register in your packets) were well above expectations.

Operational expenses for the year to date are $440,458.62. ​​ So far we have spent $251,773.25 less than we have brought in. ​​ But we have some substantial bills that have not hit the books yet. ​​ For the year we have contributed $256,248.58 to reserves. ​​ Of which $29,400 is reserved for USDA payments. ​​ So approximately $240,000 contributed to usable reserves.

Treasurer’s Report:

Fund balances in funds that can be used for district operations are:

 Regular Maintenance Fund:  $ ​​ 88,352.41

 Capital Replacement Fund:  $ 105,681.68

 Major Repair Fund:   $386,174.97

 General Facilities Fund:  $156,378.37

Total Reserves     $736,587.43

2022 Budget

Adopted at the last meeting. ​​ I have included the new Schedule of Rates and Fees in your packets.

Small Works Roster

We are now signed up for the MRSC program. ​​ I am in the process of learning how to get projects posted.

Chlorine

The supply has been working out OK. ​​ Still nothing from the engineer on the feasibility of on site generation.

Copier

AOE is preparing the new copier for us. ​​ As in the past, this is a lease return. ​​ I expect delivery any day.

Request for Public Information

Our process needs updating. ​​ I will be looking at this after dealing with the Risk & Resilience Certification. ​​ 

No action in September.

Small Parts Shed

The shed has been ordered.

Sunset Road Water Main

Prior to setting up the community meeting, we need to clear all the legal aspects with Scott.

Payroll Report

No surprises. ​​ We will always have some overtime. ​​ There are tasks that have to be accomplished after hours, and there are always emergency responses. ​​ 

Pandemic

The new mandates are in place. ​​ For the District, if we are closed to the public inside staff that are vaccinated may work without masks. ​​ Un-vaccinated are required to wear masks.

We are not inquiring into staff's vaccine status. ​​ 

The office is again closed to the public.

Isolation Valves

No action in September.

Past Due Accounts 

More information comes available. ​​ The section past due reports include inactive accounts. ​​ 

Reading the reports is a bit tricky. ​​ For the current billing period (Section 2 in this case) the 30 days past due is actually current. ​​ The 60 day past due is actually out one billing period and the 90 day is out two or more billing periods.

For the previous billing period (Section 1 in these reports), the 30 day is out one billing period, the 60 day is out two billing periods, and the 90 day is out three or more billing periods. ​​ Just one of the downsides of billing every other month.

I have excluded the large past due $25,000+ because including that one account paints an inaccurate picture of the reality.

Section 1 has a total outstanding past due accounts of $41,680

 One Billing Cycle: $15,947

 Two Billing Cycles: $ ​​ 5,894

 Three Billing Cycles: $19,839

Section 2 has a total outstanding past due accounts of $38,534.

 One Billing Cycle: $ ​​ 6,971

 Two Billing Cycles $ ​​ 5,155

 Three Billing Cycles: $26,408

Total past due is $80,213.

 One Billing Cycle: $22,918

 Two Billing Cycles: $11,049

 Three Billing Cycles: $46,247

We are getting the rented/owned issue resolved. ​​ It involves going into each account and checking a box. ​​ Not very demanding, but it is time consuming. ​​ One fly in the anointment is that the district is not always informed when a property is tenant-occupied.

We need to make a decision on the one seriously past due account ($25,000+). ​​ 

Current Projects

Damaged Fire Hydrant 

No news

Well #5 Source Meter

The meter is on back order.  ​​​​ 

Ashley & Kayla

No Action in September

Hydrant Maintenance

Hydrant maintenance slowed in September due to Kenny's well-earned vacation.

Rate Study

Struggling with making the time to update the study.

New Regulations

The current word is that PFAS testing will be required starting in 2024. ​​ We don't know the extent, cost, or scheduling yet.  ​​​​ There was a webinar on the subject but I was unable to attend.

Personnel

We have implemented the retirement program. ​​ 

Maintenance Activity:

See the attached report. ​​ 

Contractor Repairs/Assistance

A service lateral replacement across Central Park Drive. ​​ These are particularly expensive because of the nature of CPD.

Tank Cleaning

Completed. ​​ No issues.

Shop Organization

See the discussion on the Small Parts Shed.

Training/Certifications

The WASWD Fall Conference will be an in-person event this year. ​​ I will be attending. ​​ It will be held at the Great Wolf Lodge in Chehalis. ​​ I can pick up some CEU's at the conference. ​​ Hopefully enough for me to meet the requirement.  ​​​​ If not, I will schedule a class before the end of the year.

Safety

We have a mini safety meeting every morning. ​​ 

We have reviewed the necessity of IMMEDIATELY addressing even very small injuries.

Vehicles

Service Truck: ​​ Faulty starter. ​​ Repaired by B&B. ​​ This truck had some running issues. ​​ B&B did a complete analysis and did not find any major issues.

Pickup Truck 1: ​​ No Issues

Pickup Truck 2:  ​​​​ No issues

Backhoe: ​​ No issues.

Web Site

The September Manager's Report is posted, along with a link to the financial statement.

New Connections

6090 Ridgeview Drive.

“The Farm” proposed development is being resurrected. ​​ This development is about 32 connections located west of the Kayla/Ashley development. It has been sitting dormant since I first got here. ​​ The water utilities have been installed, inspected and tested. ​​ All that is needed is to flush the lines and take samples.

Spoils Site

Northwest Rock accepts vactor mud at their Stafford Creek woodwaste landfill.

Capital Asset Management

Everything is proceeding according to the plan.  ​​ ​​​​ 

Disaster Management Planning

No action in September.

Isolation Valve Exercise Program

There is no likelihood that this program will be established any time in the foreseeable future. ​​ We simply do not have the staff time available. ​​ It will disappear from this report until such time that it might be feasible to start it up.

Long Distance Service Laterals

See Sunset Road discussion.

My Health

I continue to battle nerve pain left over from shingles. ​​ The combination of the pain and the medications results in limited stamina. ​​ I can work fine, just not all day. ​​ Quite a few days I am able to put in a full day at the office. ​​ It depends on how I sleep the night before, which dictates when I will be able to be present in the morning. I do get ​​ work done at home. ​​ See below.

My doctor tells me the pain may go away tomorrow, or it may never go away. ​​ 

Remote Work Capability

The work from home set up is proving to be quite successful. ​​ It is only for situations in which I can't be in the office. ​​ Being present is vital to the management task. ​​ 

The concept of using a Surface as my main computer and taking it with me when out of the office (even daily) is working well. I have everything I need with me at all times.

The only thing I have not worked out is access to SCADA. ​​ I am working on that.

Respectfully Submitted:

Reg Hearn

General Manager